Accounts Payable Module
This module features tools to control cash flow in addition to Electronic Funds Transfers (EFT's) payment options. It also provides the tools necessary to track vendors, pay bills, and allocate costs to the appropriate account, sub-account, and cost center. Multiple payment methods and reports are incorporated into the module giving payables clerks the flexibility they need. Time-saving features such as memorized and recurring invoices come standard! Each invoice has the potential for unlimited distribution across accounts, sub accounts, and cost centers.
Benefits
Integrates with General Ledger and Client Information Module
The General Ledger module provides data to the accounts, sub accounts, and cost centers. Client Information supplies the client lists required to distribute client expenses. Accounts Payable then records transactions back to the General Ledger.
Multiple Vendor Payment Methods
Payments can be made via system-printed check, handwritten check, or EFT (with no additional purchase required).
Vendor List
Maintain one complete list of vendor information. You will appreciate one place to go for all vendor information.
Maintain Your Audit Trail for Years!
This module will track expenses as far as your accounts, sub-accounts, and cost centers will let it! Unlimited month history ensures data at the click of a button.
"Unlimited" Comes Standard
Accounts Payable places no limits on your data needs. You can have unlimited:
- Vendors
- Invoices
- Transactions
- Distributions (allocations) per invoice and
- Invoices per vendor, per payment method
- User notes
You Decide What Is Best
We know one size doesn't fit all. That is why we offer you multiple user-defined options:
- Payment terms
- Grouping of vendor invoices
- Check layouts with check message capability
- Cash requirement days and past due aging days
Not sure what you need? Don't worry, our staff will help you define your options as part of the planning and installation process.
Other Features
- Make partial payment of invoices
- Print check on laser printers
- Apply credits to multiple invoices
- View quick summary of all invoices on one screen
- Produce reports for any date range
- Handles 1099s-prints forms and data! No forms required!
- Add new vendors “on-the-fly” during transaction or invoice entry
- “Browse” to quickly locate vendors and accounts
- Track discount dates, amounts, due dates, and open credits automatically
- Maintain vendor information including open/paid invoices
- Select invoices for payment automatically or manually
- Memorize frequently occurring invoices for recall and re-entry (saves time)
- Batch-add entry for multi-clerk environments and easy balancing